Have you ever found yourself wanting to jot a short note to enclose with a gift or send as a quick reminder to a friend – but all you could find to write on was a sheet of wire-bound lined notepaper? Or perhaps the line or two that you want to send looks lost on a full sheet of stationery, so you don’t bother to write it t all? Correspondence cards are designed for those times that you want to send a note that’s too short for formal stationery but too formal for a sheet of paper torn from a notepad.
What is a correspondence card?
A correspondence card is a flat note, generally made in heavy card stock and sized at about 4×6 inches – the size of a standard postcard. Typically, they are solid colored or have a simple border, leaving the center free for writing. They are the ideal size for jotting quick notes and correspondence and have grown increasingly popular for both business and personal use. They are especially popular with individuals who prefer a flat card to a folded note card, and with business persons and professionals, who use them to write quick personal notes to include with more ‘official’ business correspondence.
Occasions to use a correspondence card
Correspondence cards are uniquely versatile. They are more formal than a note card, but more casual than a letter on formal stationery. Correspondence cards are more personal than a purchased card for special occasions, and lend a bit more impact to any message that you print on them. A correspondence card is the perfect option for times when you want to send a short, personal note to a business acquaintance or friend, but still want to show that you regard them as important enough to put your words on fine stationery.
- For Business and Busy Executives
1. Include a personal note with business materials.
How often do you send out business brochures or reports to prospective customers or business associates? An envelope containing a bunch of brochures is impersonal – and that’s not the best way to form a lasting business relationship. Enclosing a short note jotted on a personalized correspondence card with the materials will remind your prospect of who you are and why you are sending the materials, and start building the kind of personal relationship on which lasting professional business relationships are built.
2. Send a correspondence card instead of an email.
In these days of quick and easy emails, there is one way to make sure that your message stands out from the crowd. The same three sentences that you type into an email will have ten times the impact when you jot them on a fine quality correspondence card and slip them into an envelope. The extra minute or two that it takes to do it the ‘formal’ way will make your message stand out from all the rest. Personal messages on a correspondence card are destined to be saved and remembered, marking you as a considerate and thoughtful business associate.
3. Send a thank you on a personalized correspondence card.
Did a referral from a business associate result in a big sale? Did one of your employees go over and above to get a special order looking just so? Etiquette says that a thank you note is due, but one or two short sentences looks lost on a full size sheet of business stationery. Jot a personal “Thanks for your hard work! It made a huge difference!” on a correspondence card for an acknowledgement that will make the recipient feel truly appreciated.
- Personal Uses for Correspondence Cards
1. Express your appreciation to a friend.
How often have you thought about a friend and wanted to say ‘thinking of you and wanted to say thanks’? Take advantage of those impulse moments by keeping a supply of personalized correspondence cards at hand so that you can jot down the sentiment and drop it in the mail. You’ll make their day – and your own.
2. Use a correspondence card as a condolence card.
When a friend loses a loved one, they’re deluged with purchased condolence cards. A personal note written on a personalized correspondence card can express your sentiments in your own words in a way that will be unforgettable. The small size is less intimidating than a full sheet of stationery, and the quality card stock will make your note seem more formal and meaningful.
3. Print invitations or save the date cards on correspondence cards.
Planning a party but don’t want to send out ordinary invitations? A box of personalized correspondence cards make an excellent base for your party details and look more formal and ‘official’ than purchased “It’s a Party!” invitations. If you like the informality, there are dozens of styles of correspondence cards that fit your party mood and let you print out exactly what you want your friends to receive.
About the Author:
Brian Jenkins is a freelance writer who writes about letter writing etiquette and personalized paper products, often focusing on specific products such as stationery.
Article Source: ArticlesBase.com – Occasions to Use a Correspondence Card
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